How This Works

1. Click Sign Up on the website
2. Enter an email address associated with your affiliated institution from which the glucose data is derived
3. Complete the registration form and verify your email address
4. Once registered, you will be directed to your Account Profile page to set up your hospital profile

Before you can submit any data, you need to select which hospital you are submitting data for.

1. Go to your Account Profile page
2. In the Hospital Profile section, use the search box to find your hospital by name, location, or provider number
3. Select your hospital from the list
4. Click Set Hospital to save your selection

Before uploading glycaemic data, you must complete the hospital characteristics form. This form collects important information about your hospital that helps with data analysis.

1. After setting your hospital, the hospital characteristics form will appear on your Account Profile page
2. Answer all questions marked with a red asterisk (*) as these are required
3. Some questions may reveal follow-up questions based on your answer
4. Click Submit hospital characteristics form when complete

Once you have submitted the hospital characteristics form, you will see a message with a link to Go to Glucometrics Report to upload your data.

Before uploading, make sure your data is properly formatted:

1. Use the Data Cleaner to validate and check your patient data for issues
2. If your institution uses an Electronic Health Record (EHR) system, download the data from your EHR and run it through the Data Cleaner
3. If your institution does not use an EHR system, download our template spreadsheet and enter your data before using the Data Cleaner

Data Requirements:

• Patient identifier (de-identified)
• Date and time of glucose reading
• Glucose value in mmol/L
• Optional: ward/unit information, patient demographics

1. Go to the Glucometrics Report page
2. In the Upload Glycaemic Data section, click Choose File to select your cleaned data file
   • Accepted formats: Excel (.xlsx, .xls) or CSV (.csv)
3. Click Upload Data to submit your file
4. Wait for the upload to complete - do not close or refresh the page during this process
5. Once uploaded, you will receive a submission code for your records

After uploading data, you can view your submissions and their calculated glucometric reports.

1. Go to the Glucometrics Report page
2. Scroll down to the My Submissions section
3. Click on any submission to expand it and view the detailed metrics
4. Each submission shows:
   • Hospital name and provider number
   • Submission date and time
   • Your unique submission code
   • Calculated glucometric data broken down by ward type
5. Use the Export CSV button next to each metrics table to download the data

The tracking map shows all participating hospitals across Australia.

1. Click Check out who else has uploaded on the Glucometrics Report page, or navigate to the Who's participating page
2. The interactive map displays hospitals as coloured dots:
   • Grey: No submissions
   • Light pink: 1-10 submissions
   • Pink: 10-20 submissions
   • Red: 20-50 submissions
   • Dark red: 50+ submissions
3. Hover over a dot to see the hospital's basic information including:
   • Hospital name
   • Provider number
   • Location
   • Modified Monash Category
   • Traditional Custodians (if available)
   • Number of submissions
4. Click on a dot to open a popup with more detailed information about the hospital
5. Use the search bar at the top to find a specific hospital by name, provider number, suburb, or state

From your Account Profile page, you can access the Account Settings section to:

• Manage Email: Update your email address
• Two-Factor Auth (MFA): Set up additional security for your account